Exhibit Setup
Exhibitors may begin installation of their exhibits THURSDAY, JULY 19, 2012 AT 8:00 a.m. and must be fully completed and ready for display by 9:00 a.m., Monday, July 23, 2012. Exhibitors must be registered by 12:00 Noon the day preceding the convention. (If there is a conflict with your travel plans, please notify the exhibit office).
All Exhibitors will check in for credentials at the Exhibit Office, located on the Northwest corner of Exhibit Hangar A, at the corner of Waukau Ave. and Knapp St. Admission wristbands are provided free of charge, based on the number and type of booths assigned, for your convention staff. Additional weekly and daily admission wristbands may be purchased at the EAA member rate. All Exhibitors and staff must wear a wristband at all times while on EAA grounds. See How to Exhibit/Additional Forms of the Online Guide for the Pass & Registration order form.
Aircraft Arrivals – EAA volunteers will start placing aircraft on Thursday, July 19, 2012. We ask that all aircraft arrive no later than Sunday, July 22, 2012 for placement in your site. We will place aircraft from 8:00 a.m. – 5:00 p.m. Thursday, July 19- Sunday, July 22, 2012. Any aircraft arriving later than 5:00 p.m., Thursday, July 19 – Sunday, July 22, will temporarily be placed over night and placed in your display the following morning. If your aircraft arrives after 5:00 p.m. on Sunday, July 22nd, you run the risk of us not being able to accommodate your aircraft in your display space for the show. Please keep in mind that Sunday, July 22 is one of our busiest days for Exhibitor Check-in and aircraft arrivals, so please feel free to arrive on or before Saturday, July 21 to avoid all traffic. All special arrival requests must be made to the Exhibit office and receive prior written approval from EAA.
Exhibit Hours of Operation
Monday - Saturday from 9:00 a.m. to 5:00 p.m.
Sunday 9:00 a.m. to 4:00 p.m. (Ultralight area closes at 3:00 p.m.)
Exhibitor agrees to maintain and operate its complete display, booth, exhibit, etc. during all hours of operation for the entire duration of AirVenture. Exhibitor must ensure its exhibit is open between these hours to actively promote its products/service. Outdoor exhibits may be open prior to 9:00 a.m. (8:00 a.m.) and remain open after 5:00 p.m. (7:00 p.m.). Exhibitor is required to staff its exhibit as stated above.
Booth Teardown
Sunday, July 29, 2012 at 4:00 p.m. is the official closing of the exhibit areas. Ultralight Area will close at 3:00 p.m. Below is a time line set by EAA for dismantling your exhibit booth/space.
Sunday, July 29, 2012
- 1:00 p.m. - 7:00 p.m. Phillips 66 Plaza HQ will pull aircraft from the display areas.
- 3:00 p.m. Teardown may begin in Ultralight display area ONLY.
- 4:00 p.m. Exhibits close (Indoor, Main & North Aircraft and Fly Market).
- 4:00 p.m. – 5:00 p.m. Aircraft departure, and Exhibitor may manually teardown booth/space.
- 4:00 p.m. – 6:00 p.m. GES will be delivering fiber cases and cardboard boxes. If you are unsure if your case qualifies to be delivered please contact GES for clarification.
- 5:00 p.m. – 7:00 p.m. Phillips 66 Plaza HQ will pull aircraft from the display areas.
- 5:00 pm - Exhibitor may pull vehicles (no semis) up to its building/space.
- GES fork lift services will not be available until Monday, July 30, 2012, at 8:00 a.m.
- GES will deliver all empty crates overnight; they will be delivered to all Exhibitors by 8:00 a.m. Monday, July 30, 2012.
- Empty crates will not be available to the Exhibitor or delivered before this time.
Monday, July 30, 2012
- 8:00 a.m. – GES will start loading outbound shipments.
- 8:00 a.m. – 6:00 p.m. Exhibitor teardown with GES services.
Tuesday, July 31, 2012
- 8:00 a.m. – 5:00 p.m. Exhibitor teardown
Wednesday, August 1, 2012
- 8:00 a.m. – 5:00 p.m. Exhibitor teardown
